Job Description
Title: Middle School Summer Learning Academy Program Coordinator
DBM Classification: N/A
Department: Community Education
Salary Range: $7,120 - Tentative Amount
Employee Group: Temporary/Seasonal
Prepared Date: January, 2026
Reports to: Youth Enrichment Programs Manager
FTE/ FLSA Status: N/A- Stipend Position
SUMMARY OF RESPONSIBILITIES The job of the Summer Learning Academy Coordinator is to ensure a developmentally appropriate and engaging learning experience for all children and to support all program staff in their collaboration, professional development, and student engagement. And to provide support, supervision, and leadership to summer school academic programs and related activities with specific responsibility for directing overall site operations, services, and staff; providing information and serving as a resource to others; enforcing established policies and regulatory requirements; coordinating activities and addressing issues, situations and/or problems that arise with enrolled students.
DUTIES AND RESPONSIBILITIES - Collaborate with teachers to determine which students meet graduation incentive criteria based on the State-Approved Alternative Programs Resource Guide.
- Work with families to enroll students into program
- Create flyers and other communications to send to families
- Make phone blasts to families
- Create Continual Learning Plan for each student in conjunction with teachers and have signed by parents
- Recruit, screen, hire and assign employees for the purpose of filling openings with qualified personnel
- Provide curriculum/instruction guidance for instructional staff
- Explain and provide guidance related to job functions for all staff
- Attend School Nutrition Department training
- Send student list to Park Adams Transportation
- Coordinate with Summer Learning Academy Elementary Coordinator
- Determine revenue and expenditures for program
- Manage program within budget parameters
- Facilitate staff compensation by ensuring that vouchers are properly filled out and sent to payroll
- Order supplies as necessary
- Generate and maintain a safe environment that recognizes and appreciates individual differences for the purpose of promoting personal, academic and social development of students.
- Supervise instructional personnel for the purpose of monitoring and evaluating performance and achieving overall objectives of the program.
- Facilitate attendance-taking each day
- Lead follow-up phone calls to families of absent students
- Assist with classroom management and student behavior management as necessary
- Turn in attendance
- Write program report and provide information for fall School Board report
KNOWLEDGE, SKILLS & ABILITIES - Understanding of educational theories, learning strategies, and curriculum planning to develop effective programs.
- Familiarity with accreditation standards, state or national education regulations, and institutional policies.
- Knowledge of scheduling, resource allocation, budgeting, and overall program coordination.
- Expertise in measuring student progress, program effectiveness, and implementing data-driven improvements.
- Proficiency in using online learning tools, and digital collaboration platforms.
- Capable of supervising instructors, coordinating staff, and ensuring program objectives are met.
- Strong ability to manage multiple projects, deadlines, and program logistics efficiently.
- Excellent written and verbal communication to interact with educators, students, parents, and stakeholders.
- Able to address challenges, adapt to changes, and implement strategic solutions.
- Skills in financial planning, managing program budgets, and allocating resources effectively.
- Promote the learning academy's programs, recruit students, and engage with the community.
- Capacity to develop and implement new educational strategies that enhance student engagement and learning outcomes.
- Ensuring compliance with educational standards, maintaining accurate records, and overseeing program logistics.
- Understanding diverse learning needs and fostering an inclusive educational environment.
PHYSICAL DEMANDS - The role often involves extended periods of sitting while working on a computer, handling emails, preparing reports, and managing schedules.
- Coordinators frequently move between classrooms, meeting spaces, and offices to observe sessions, interact with staff, and oversee program operations.
- May need to lift and carry items such as books, instructional materials, office supplies, or audiovisual equipment.
WORK ENVIRONMENT - Divides time between an office for administrative tasks and classrooms or training areas for observation and support.
- Uses computers, projectors, and digital communication tools for planning, reporting, and virtual education.
- May involve setting up materials, organizing workshops, or managing logistics for educational purposes.
EDUCATION and/or EXPERIENCE - Bachelor's Degree: A Bachelor's degree in fields such as Education, Educational Leadership, Curriculum and Instruction, or a related field.
- A master's degree in Education, Educational Administration, Instructional Design, or Public Administration is preferred.
- 2-5 years of experience in program management, curriculum development, or administrative roles within an educational or training environment is highly valued.
BENEFIT INFORMATION This position is classified as Temporary/Seasonal and is not eligible for benefits.
Job Tags
Full time, Temporary work, Part time, Seasonal work, Work at office,