Job Description

Position Summary

The Onboarding Specialist is responsible for providing candidates and employees with a seamless transition into the company through an exceptional onboarding experience. The Onboarding Specialist will coordinate and communicate with candidates and hiring managers throughout the onboarding process. Maintain internal documents and talent management systems per business process guidelines and assist internal and external candidates with system related questions.

Supports the organization's mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, personalization, commitment to our company, client and community, and accountability and ownership of the position.

The benefits of belonging what's in it for you?

• Competitive hourly pay paid weekly, every Friday
• Full benefits within 30 days
• Medical, dental, vision, prescription drug coverage, life insurance, disability insurance
• 401(k) program
• Paid vacation, holidays, and sick time
• Commitment to your safety through boot and prescription safety glasses reimbursement
• Career and learning development with an extensive training program through our Amerit University
• Employee referral program, up to $1,000 bonus
• ASE certification program with fee reimbursement and bonus
• Employee recognition platform that includes opportunities to redeem points for merchandise
• Employee Assistance Program (EAP)
• 24/7 nurse triage line
• Employee discounts on cell phone service and entertainment tickets
• Employee resource groups (ERGs) that foster inclusion
• Wellness and fitness programs through our providers

Essential Duties & Responsibilities

• Commence onboarding process by sending new hire packet with information regarding background, drug screen and status changes
• Conduct pre-hire procedures to ascertain pre-hire requirements and paperwork, including criminal background checks, references, license verifications, etc. have been received for Non-DOT and DOT candidates
• Point of contact for all candidates in process of background and drug screening
• When a hire is cleared to start, send clearance email and coordinate with management first day
• Review company policies with new employees and ensure compliance with signatures
• Provide overview of benefits and deadline enrollment reminders to new hires
• Management of all items required for new hire day 1 set up including location, system access, security, logistics, pay and benefits, etc.
• Follows onboarding and notification procedures with appropriate departments (i.e. IT & Credentialing) to ensure new employees are set-up with the necessary resources
• Collects I-9 documents from manager, audits and submits E-Verify for new employees within 3 days of hire date
• Partner with applicable teams including IT, Payroll and HR to proactively problem solve for new hire issues
• Responsible for meeting onboarding deadlines

• Coordinate and verify attendance headcount for weekly new hire orientation
• Utilizing VMS, iCIMS, for applicant tracking and onboarding
• Applicant management in HRIS, uploading documents and auditing onboarding details
• Tracking a high volume of data in Excel

Key Competencies and Minimum Education

• Ability to communicate with a wide range of people and behavior styles
• Organized and efficient
• True multi-tasker flexible to many moving parts
• Experienced in all Microsoft Office products
• Exceptional diligence and follow up
• Effective communicator at all levels
• High attention to detail with data entry
• Ability to keep professional and work with confidential data and personal information
• Proficiency with Human Resources Information Systems & Applicant Tracking System.

Are you ready to advance your career with Amerit Fleet Solutions? Apply Today!

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