Job Description

Job Title:  HR & Payroll Coordinator
Location:  West Yarmouth, MA (On-Site)
Employment Type: Full Time - Salary
Salary Range: Competitive

About Us:
Maplewood Senior Living, is a leading operator of premier senior living communities across 5 states and Washington, D.C., featuring two distinguished brands: Maplewood and Inspīr. Known nationally for innovation in the senior living space, Maplewood is a growing company dedicated to excellence in care, offering personalized and thoughtful services in independent living, assisted living and memory care.

Our success is built on a foundation of personalized, compassionate care and communities designed to enrich the quality of life for our residents. We foster a dynamic and supportive work environment that empowers our teams to excel, inspire, and make a meaningful impact every day. If you are a passionate about driving growth and innovation in senior living, Maplewood offers the opportunity to be part of a forward-thinking organization that values your expertise. Join us and help shape the future of senior living!

Summary: The Payroll and Human Resources Coordinator is responsible for the day to day tasks required to keep the community running efficiently. This role provides support to the Community HR Director, Executive Director and Management Company with financial and human resources responsibilities for the community. They may manage other administrative associates such as reception. This is a department manager role, which may require travel as appropriate (to home office, training courses, etc.) and communicate regularly with department heads.

Essential Functions:

Payroll:

• Enter associates into the time clock
• Export pulled hours into payroll grid
• Makes necessary approved payroll edits including PTO and missed punches
• Monitor and control over employee time punches
• Export time sheets from payroll system
• Ensure proper recording into the payroll grid for payroll hours and dollars
• Monitor payroll check disbursements
• Archive/discard payrolls at the end of each cycle

Human Resources:

• Manages the recruiting process for new hires, including searching and screening candidates in the ATS, checking references and producing offer letter
• First point of contact for all HR related matters 
• Coordinates and facilitates new hire orientation as well as monthly all associates meetings and in-service training
• HRIS data entry processing for status changes, promotions, position changes and terminations
• Presents coaching and counseling through the progressive discipline process in conjunction with the Executive Director and Human Resources
• Interprets policies and procedures with Human Resources and communicates to all associates
• Benefits administration at community level, assisting in the open enrollment, ongoing benefits communication and benefits orientation and enrollment for new hires
• Maintains accurate associate files and employment records
• Responds to unemployment
• Ensures regulatory and legal compliance for all employment-related matters
• Handles workers compensation administration and OSHA record keeping

Compliance & Safety:

• Follows emergency procedures in the community
• Understands the safety practices and procedures of the community

Communication:

• Skilled in customer service and able to resolve concerns and conflicts in a professional and timely manner
• Ability to effectively present information on one-on-one and small group situations to customers, clients, and other associates of the organization
• Maintains open communication with Executive Director to ensure smooth operation of the community
• Communicates effectively with supervisor and other staff
• Advises supervisor and appropriate manager in any changes in physical and mental health of residents immediately

Management Responsibilities:

• Assumes responsibility of staffing for the department
• Effectively trains and supervises department staff
• Hires, orients, trains, motivates, counsels, disciplines, and supervises staff
• Ensures staff is aware of and follows policies, procedures, and safely measures
• Prepares work and time schedules for department employees
• Conducts regular staff meetings and training sessions to ensure the staff expands its knowledge and expertise
• Audits performance on an on-going basis
• Completes performance review at least annually

Education/Experience/Licensure/Certification:

• High School graduate or equivalent certificate; Associates degree or higher preferred
• 3 to 5 years progressive experience in office management
• Knowledge of Microsoft Office (Word, PowerPoint, Excel, and Outlook) as well as familiarity with the Internet and its search tools
• Experience in human resources management
• Produces proposals and presentation packets
• Maintains databases (HR, vendors, etc.)
• Strong organizational, oral and written communication skills
• Knowledge of UKG payroll system or comparable
• Knowledge of office equipment and ability to trouble shoot problems

Why You'll Love working for Us: 

• Innovative Culture: We are a group of smart, forward-thinking and compassionate pros dedicated to enhancing the lives of our residents through service excellence, creative and meaningful programs and continuous innovation.
• HEART: We recognize Humor, Empathy, Autonomy, Respect and Trust as core values that guide our work.
• Growth Opportunities: We promote and foster career development and continuous learning.
• Work-Life Balance: We value autonomy, flexibility and a family-friendly supportive workplace.
• Competitive Comp and Benefits: We offer a competitive compensation package, bonus, health insurance, 401K with match, paid time off, and more. Inspir believes in rewarding top talent and dedication, depending upon years of experience and commitment to the company. Inspir strives for transparency, reviewing pay periodically, to be the industry leader in recruiting talent like you!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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